PROPOSAL REF: AE-JMK-2026-1128
+92 332 2227426
AE
ASIAN EVENTS
Bespoke Production & Acoustics
Book Site Visit
Royal Sufi Qawwali Night Stage Setup by Asian Events
Turnkey Event Production & Acoustic Engineering Dossier

Soul-Stirring Sufi & Qawwali Mehfil Production

“Walaikum Assalam, Mr. Shahmeer — A bespoke production blueprint tailored for 500–700 distinguished guests at the Ismaili Jamatkhana, Lahore on 28th November 2026.”

While you curate the Qawwal troupe, Asian Events assumes complete command of the technical acoustics, raised royal *takht* staging, 3200K warm architectural lighting, hybrid *baithak* & banquet seating for 500–700 guests, traditional Sufi fragrance & floral decor, and non-invasive Jamatkhana site management.

Client Host
Mr. Shahmeer
Private Commission
Event Date
28 Nov 2026
Peak Winter Evening
Venue Location
Jamatkhana
Lahore (Site Survey Req.)
Guest Capacity
500 – 700 Pax
Hybrid Baithak + Chairs
View Itemized Proposal Schedule Jamatkhana Site Visit
Executive Understanding & Jamatkhana Sanctity Protocol

Engineered for Acoustic Purity & Community Reverence

Hosting a 500–700 guest Sufi & Qawwali gathering at an Ismaili Jamatkhana requires far more than standard wedding decor. It demands disciplined venue stewardship, controlled acoustic dispersion so every verse of *kalam* reaches the 700th guest without harsh echo, and an atmosphere of dignified spiritual warmth.

100% Zero-Damage Rigging

Self-supporting base-plated aluminum trusses and weighted stage risers. Zero nails, zero wall adhesives, and zero floor scuffing on Jamatkhana premises.

Qawwal-Centric Sound Mix

Dedicated Shure vocal & harmonium/tabla mic trees with 6 stage monitor wedges and a senior live FOH engineer mixing exclusively for Qawwali dynamics.

Ergonomic 700-Pax Flow

Intimate front floor *baithak* with velvet *gao-takiya* bolsters for enthusiasts, seamlessly transitioning into elevated Gold Chiavari & sofa seating for elders and families.

Rapid Same-Night Handover

Uniformed, silent setup crew with heavy-duty rubber cable ramps and a dedicated post-event dismantling squad ensuring spotless morning Jamatkhana readiness.

Traditional Sufi Brass Urli & Moroccan Lantern Ambiance
AI Concept Render • Foyer & Urli Sanctuary
SENSORY ARCHITECTURE 28TH NOVEMBER EDITION

Warm Brass, Rose Petals & Oudh

Guests are welcomed through a fragrant corridor of hand-hammered brass *urlis* brimming with floating crimson rose petals, fresh *motia* garlands, pierced Moroccan shadow lanterns, and subtle sandalwood/oudh incense.

Visual Direction & Past Production Standards

Sufi Mehfil Design & Production Portfolio

Custom visualizations of our signature Qawwali stage architecture, 32-channel FOH sound engineering, 3200K warm stage washes, and hybrid 500–700 guest seating layouts.

Raised Carpeted Qawwali Stage & Carved Jali Backdrop
01 • Stage & Backdrop Architecture

24×16 ft Raised Royal Takht & Mughal Jali Backdrop

Elevated stage carpeted in vintage Persian rugs, pristine white *chandni* floor sheets, emerald & maroon velvet *gao-takiya* bolsters, and cascading *motia* & red rose florals.

Front of House Digital Audio Mixing & Line Array
02 • Concert Acoustics

32-Channel Digital FOH & Line-Array Calibration

Senior live sound engineer mixing vocal clarity, harmonium warmth, and tabla transients across 700 seats.

Warm 3200K Stage & Architectural Lighting
03 • Lighting Design

3200K Golden Wash & Pierced Lantern Shadows

Warm theatrical fresnels, DMX beam heads, and hanging brass Moroccan lamps.

Hybrid VIP Floor Baithak and Gold Chiavari Seating
04 • Hybrid Seating Detail

VIP Floor Baithak + Gold Chiavari Tiers

Low brass tables, velvet bolsters, and cushioned Chiavari seating for elders & families.

500 to 700 Guest Grand Sufi Mehfil Layout
05 • 500–700 Guest Panorama

Grand Mehfil Spatial Arrangement

Canopy fairy-light strings, central *urli* aisle, and unobstructed sightlines for up to 700 guests.

Detailed Technical Rider & Production Specifications

Complete 6-Pillar Production Scope

Every requirement from your brief has been engineered into a dedicated technical module so you have full visibility into equipment brands, quantities, and crew assignments.

01
Acoustic Engineering

Professional Sound System & Engineer

500–700 Pax Rated

Qawwali demands wide dynamic headroom—from whispered *alap* poetry to thunderous chorus *taali* and twin *harmonium/tabla* crescendos. We deploy a directional line-array system to eliminate hall slap-back echo.

  • Main PA Line Array: 8× JBL VTX / RCF Active Line-Array Tops + 4× Dual 18" High-Output Subwoofers + 2× Delay Fill Speakers for rear rows (rows 15–25).
  • Qawwal Stage Monitors: 6× Low-profile bi-amped floor wedge monitors tuned on independent aux mixes for the lead Qawwal and chorus.
  • Microphone Suite: 8× Shure Beta 58A / SM58 (vocals), 4× Shure SM57 (harmoniums & dholak), 2× Condenser overhead mics, low-profile floor stands.
  • Console & Engineering: Midas M32 / Behringer X32 32-Channel Digital Desk operated full-time by a Senior Live Qawwali Sound Engineer + 2 audio tech assistants.
02
Focal Architecture

Stage Setup & Elegant Sufi Backdrop

24×16 ft Riser

Designed to accommodate a 10 to 14-member Qawwal party comfortably while commanding visual authority across a 700-person gathering.

  • Elevated Performance Takht: 24 ft × 16 ft (24-inch elevation) reinforced silent-deck stage with acoustic carpet underlay (zero hollow foot/tabla thud).
  • Traditional Gaddi & Bolsters: High-density foam seating mattresses dressed in crisp white *chandni* linen, bordered by Persian rugs and 12 velvet *gao-takiya* bolsters.
  • Mughal / Islamic Jali Backdrop: 32 ft wide × 14 ft high multi-arch carved geometric *jali* panels framed in antique gold with deep emerald/maroon velvet drape backing.
  • Stage Apron Detailing: Hand-carved wooden skirting lined with 18 brass candle lanterns and fresh rose-petal border.
03
Luminous Atmosphere

Premium Stage & Ambient Lighting

3200K Golden

No harsh white floodlights or nightclub strobes. Our lighting plot uses warm 2700K–3200K tungsten-emulated profiles and amber architectural washes to evoke a timeless spiritual sanctuary.

  • Warm Key Stage Lighting: 8× Warm White COB LED Fresnel/Profile spots on front goal-post truss for flattering, camera-ready illumination on the Qawwal troupe.
  • Architectural & Backdrop Uplighting: 24× High-output RGBWA+UV LED Par Cans set to rich amber, antique gold, and deep crimson wall/arch washes.
  • Subtle Moving Gobo Textures: 6× Sharpy/Profile moving heads projecting soft Islamic geometric gobo patterns during musical peaks.
  • Overhead Warm Fairy Canopy: Warm Edison/fairy light strings & DMX lighting operator on console all evening.
04
Hospitality Layout

Guest Seating for 500–700 People

3-Zone Hybrid

Engineered so every single guest enjoys an unobstructed view of the Qawwals, whether seated in the traditional floor *baithak* or in formal cushioned chairs.

  • Zone A — Front Royal Baithak (150–200 Guests): Carpeted floor section with 4-inch orthopedic mattresses, white *chandni* covers, 80+ velvet *gao-takiya* bolsters, and low brass candle tables.
  • Zone B — VIP Lounge & Elders' Wing (100 Guests): Bionici curved velvet sofas and cushioned armchairs flanking the central baithak for senior community members.
  • Zone C — Crescent Chiavari & Banquet Seating (350–400 Guests): Gold Chiavari / cushioned banquet chairs arranged in staggered crescent rows and round tables.
  • Flexible Ratio: Can be adjusted 100% to your preference after our Jamatkhana site measurement.
05
Aesthetic Curation

Traditional Sufi-Mehfil Decor

Artisanal Brass

Every corner is styled to honor classical subcontinental Sufi heritage—avoiding loud wedding clichés in favor of brass, candlelight, fresh jasmine, and crimson roses.

  • Grand Welcome Passageway: Draped archway with hanging brass temple bells, *motia* & marigold flower curtains, and Persian runner carpets.
  • 12× Hammered Brass Urlis: Large traditional brass water bowls brimming with fresh red rose petals and floating tea-light candles along the central aisle.
  • 35× Pierced Moroccan & Mughal Lanterns: Floor and table lanterns casting intricate geometric shadow patterns.
  • Aromatic Oudh & Rosewater Ambience: Subtle smokeless *bakhoor* & sandalwood aroma diffusers stationed at entrance and lounge perimeters.
06
Turnkey Execution

Setup, Dismantling & On-Site Coordination

End-to-End

You focus entirely on your guests and the spiritual experience. Our production director handles artist technical liaison, power distribution, crowd flow, and rapid teardown.

  • Dedicated Event Director & 4 Ushers/Coordinators: On-site from 11:00 AM load-in until final teardown completion.
  • Qawwal Technical Liaison: Direct pre-event call with your Qawwal troupe manager to lock in their exact mic channel list and stage plot.
  • 2-Hour Pre-Event Soundcheck: Complete acoustic ringing-out of the hall/courtyard 2 hours before guest doors open.
  • Disciplined Dismantling & Cleanup: 18-member strike crew clears all staging, seating, florals, and cables immediately post-event.
Spatial Acoustic & Seating Architecture

500–700 Guest Mehfil Floor Plan Concept

Zone A: 180 Pax Floor Baithak Zone B: 100 Pax Elders' Velvet Lounges Zone C: 420 Pax Gold Chiavari Tiers
32 FT CARVED MUGHAL JALI & FLORAL BACKDROP + WARM 3200K WASH
RAISED QAWWALI TAKHT STAGE (24 FT × 16 FT)
6× Stage Monitor Wedges • 12× Shure Vocal/Instrument Mics • Emerald Gao-Takiya Bolsters
🔊 LEFT LINE-ARRAY STACK (JBL VTX) 🕯️ 18× BRASS STAGE LANTERNS 🔊 RIGHT LINE-ARRAY STACK (JBL VTX)
ZONE B (LEFT WING)
Elders & Family Velvet Sofas

50 Seated Guests • Elevated Sightline

Bionici Curved Couches
ZONE A • HEART OF THE MEHFIL
Traditional Carpeted Floor Baithak (150–200 Pax)

Persian Rugs • White Chandni Mattresses • 80+ Velvet Gao-Takiya Bolsters • Low Brass Candle Urlis

🌹 Central Rose Petal Urli Walkway
ZONE B (RIGHT WING)
Elders & Family Velvet Sofas

50 Seated Guests • Elevated Sightline

Bionici Curved Couches
🔊 DELAY FILL SPEAKER TOWER L ZONE C • ELEVATED CRESCENT SEATING TIERS 🔊 DELAY FILL SPEAKER TOWER R
Gold Chiavari Chairs & Round Table Clusters (350–420 Pax)

Staggered crescent rows & banquet tables with Moroccan candle centerpieces ensuring clear acoustic & visual projection to the back row.

TECHNICAL CONTROL BOOTH
32-Ch Digital Audio Desk & DMX Lighting Console
FOYER ARRIVAL SANCTUARY
Floral Archway, Brass Bell Canopy & Oudh Fragrance Bar
Commercial Schedule • Prices Blurred Pending Site Inspection

Itemized Production Quotation

Below is the complete line-item breakdown across both our Standard Mehfil Tier and Royal Signature Tier. In accordance with our Jamatkhana production policy, commercial figures are blurred and unlocked immediately upon verifying hall/courtyard dimensions and power load during your complimentary site visit.

Item & Production Pillar Technical Deliverables & Quantities (500–700 Pax) Standard Mehfil (PKR) Royal Signature (PKR)
01. Concert Sound System & Engineer
Acoustic & PA Package
 JBL VTX / RCF Line-Array PA (8 tops + 4 dual-18" subs + rear delay fills), 6 stage monitor wedges for Qawwals, 14 Shure vocal/harmonium/tabla mics, 32-Ch Midas/X32 digital console, Senior Sound Engineer & 2 audio techs.
PKR 165,000
PKR 225,000
02. Qawwali Takht Stage & Backdrop
24×16 ft + 32 ft Arch
 24×16 ft sound-damped carpeted stage riser, pristine white *chandni* mattresses, 12 velvet *gao-takiya* bolsters, 32 ft carved Mughal *jali* arched backdrop with rich velvet drapery & fresh marigold/*motia* floral headers.
PKR 185,000
PKR 265,000
03. Stage & Ambient Lighting
3200K Warm + DMX
 8 warm white 3200K COB stage fresnels/profiles, 24 amber/gold architectural LED par washes, 6 moving beam/gobo heads on free-standing truss, overhead warm fairy light strings & DMX lighting operator.
PKR 115,000
PKR 175,000
04. Guest Seating (500–700 Pax)
Hybrid Baithak & Chairs
 Front VIP Carpeted Floor Baithak (150–200 pax) with mattresses, white linen, 80+ velvet bolsters & low brass tables + 100-pax Elders' Velvet Lounge Sofas + 350–400 Gold Chiavari / cushioned banquet chairs.
PKR 195,000
PKR 260,000
05. Traditional Sufi-Mehfil Decor
Urlis, Lanterns & Florals
 Welcome floral & brass-bell archway, 12 hammered brass *urlis* with floating rose petals & wax candles, 35 pierced Moroccan lanterns, Persian aisle carpets & smokeless *oudh/bakhoor* fragrance stations.
PKR 95,000
PKR 145,000
06. Setup, Dismantling & Coordination
Turnkey Operations
 Transport trucks, 18-member uniformed rigging & strike crew, heavy-duty rubber cable ramps, 2-hr Qawwal soundcheck management, Senior Event Production Director & same-night spotless Jamatkhana handover.
PKR 65,000
PKR 90,000
Total Turnkey Production Package
Complete 6-Pillar Production • Unlocks Immediately Post-Jamatkhana Site Assessment
Standard Mehfil Total
PKR 820,000
Royal Signature Total
PKR 1,160,000

What Is Included in Your Package

Zero hidden logistics or overtime charges

  • Pre-Event Jamatkhana Site Survey: Acoustic mapping, rigging measurement, and power phase inspection in Lahore.
  • Artist Technical Coordination: Direct liaison with your Qawwal troupe to match their harmonium, tabla, and vocal microphone channel requirements.
  • Full Crew & Transport: All logistics, fuel, loading/unloading, sound engineer, lighting programmer, and on-site floor supervisors.
  • Safety & Venue Protection: Protective rubber feet on all risers/chairs and heavy-duty cable ramps across all guest walkways.

Optional Enhancements & Add-Ons

Only billed if explicitly selected after site visit

Optional
100 kVA Soundproof Canopy Generator (With Fuel)
Dedicated backup power for uninterrupted sound & lighting
PKR 75,000
Late-November Patio Pyramid Heaters (Per Unit)
Recommended if the mehfil is in an open Jamatkhana courtyard
PKR 7,500
Live Brass Samovar Kashmiri Pink Chai & Dry Fruit Bar
Authentic winter Sufi night hospitality (Per Guest)
PKR 550/hd
Low-Lying Dry Ice Cloud Effect (For Qawwali Climax)
Odorless floor-hugging cloud mist across the stage takht
PKR 60,000
Complimentary Technical & Acoustic Site Assessment

Schedule Your Jamatkhana Site Visit

As requested, our Senior Production Director and Lead Audio Engineer would be honored to conduct a physical walk-through of the Jamatkhana in Lahore with you. During this 30-minute visit, we will:

Measure exact stage & 700-guest seating footprint
Assess hall/courtyard reverberation & speaker angles
Inspect 3-phase power access & cable routing paths
Hand over the unblurred final commercial quotation

Confirm Site Inspection

Direct dispatch to Senior Production Team

28 NOV LOCK